Privacy Policy

Effective Date: October 14, 2025
Last Updated: October 14, 2025
Company: Automated AI Assistant LLC
Website: https://automatedaiassistant.com
Address: 242 Main Street #132, Beacon, NY 12508
Email: hellohuman@automatedaiassistant.com

1. Who We Are

Automated AI Assistant LLC is a technology consultancy based in Beacon, New York, helping small businesses and marketing agencies automate bookings, customer service, and AI visibility reporting.

Our website address is: https://automatedaiassistant.com.
We are committed to protecting your privacy and handling your information responsibly.

2. Information We Collect

We collect personal and non-personal data in the following ways:

Information you provide: When you fill out forms, contact us, or leave comments.
Examples: name, email address, phone number, or business details.
Automatic data collection: Through cookies, analytics tools, and server logs.
Examples: IP address, browser type, referring URLs, and time spent on pages.
Third-party sources: If you connect with our systems through integrations, CRMs, or analytics platforms, we may receive limited data necessary to deliver our services.

3. Comments

When visitors leave comments, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string for spam detection.
An anonymized string created from your email address may be sent to the Gravatar service to check if you use it.
Gravatar’s privacy policy: https://automattic.com/privacy/.
After approval, your profile image may appear publicly alongside your comment.

4. Media

If you upload images to the website, avoid uploading images with embedded location data (EXIF GPS).
Visitors can download and extract location data from images hosted on the site.

5. Cookies

We use cookies to improve user experience and analytics.

If you leave a comment, you may opt-in to saving your name, email, and website in cookies for one year.
If you log in, we set cookies to remember login and display preferences. Login cookies last for two days; display cookies last for one year.
Temporary session cookies are used to check browser compatibility and are deleted when you close your browser.

You can manage or delete cookies through your browser settings at any time. For EU users, you will see a cookie consent banner on your first visit.

6. Embedded Content from Other Websites

Articles or pages on this site may include embedded content (e.g., videos, images, or posts).
Embedded content behaves exactly as if you visited the source website.
Those websites may collect data about you, use cookies, or monitor your interactions if you have an account there.

7. Who We Share Your Data With

We do not sell or rent your data.
We may share information only with trusted service providers (e.g., analytics, hosting, CRM tools) who help us operate our systems. These partners are required to maintain strict confidentiality and data protection standards.

If you request a password reset, your IP address will be included in the reset email.

8. How Long We Retain Your Data

Comments and metadata are retained indefinitely to recognize and approve follow-ups automatically.
Registered users (if any) can view, edit, or delete their data anytime (except usernames).
Data may be retained as required for legal, tax, or security reasons.

9. Your Rights Over Your Data

You can request:

A copy of the data we hold about you (data portability)
Correction of inaccurate or outdated data
Deletion of personal data (“right to be forgotten”)
Restriction or objection to processing under certain conditions

To submit a data request, contact: hellohuman@automatedaiassistant.com.
We will verify your identity before fulfilling any requests.

10. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.
Analytics and automation tools may process limited anonymized data to monitor performance and user engagement.

11. Data Protection and Security

We use SSL encryption, firewalls, and secure cloud hosting to protect your information.
Only authorized personnel have access to personal data, and all access is logged and monitored.
In the unlikely event of a data breach, affected users will be notified in accordance with applicable laws.

12. GDPR Compliance (EU Users)

If you are located in the European Union, your rights under the General Data Protection Regulation (GDPR) include:

The right to access, correct, delete, or restrict processing of your personal data
The right to data portability
The right to object to data processing
The right to lodge a complaint with your local data protection authority

Our legal basis for collecting and using personal data is typically consent, contractual necessity, or legitimate business interests.
We do not process sensitive personal information unless explicitly required and consented to.

13. CCPA Compliance (California Users)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

You can request to know what personal data we collect, use, or disclose.
You can request deletion of your personal data.
You can request to opt out of the sale or sharing of personal information (note: we do not sell data).
You will not receive discriminatory treatment for exercising your rights.

To exercise these rights, email us at hellohuman@automatedaiassistant.com with the subject “CCPA Request.”

14. Children’s Privacy

Our website and services are not directed toward children under 13.
We do not knowingly collect personal information from minors.
If you believe a child has provided us with personal information, please contact us immediately.

15. International Data Transfers

If you access our site from outside the United States, be aware that your data may be processed in the U.S. or other countries where data protection laws may differ.
We take appropriate safeguards to ensure data protection across jurisdictions.

16. Contact Information

For privacy questions, concerns, or data requests, please contact:

Automated AI Assistant LLC
Attn: Privacy Officer
242 Main Street #132
Beacon, NY 12508
Email: hellohuman@automatedaiassistant.com
Phone: (845) 276-3545

17. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in technology, legal requirements, or our operations.
Updates will be posted on this page with the revised date.
Please review this policy periodically for the latest information.